Full Time

Updated 2/3/12

Special Events Director will take the lead in planning and executing events hosted by the YWCA. You get to work with an unparalleled caliber of staff and volunteers to achieve successful outcomes.

Key responsibilities:
• Work with VP Advancement and volunteers, managing the strategy to plan, implement and evaluate special events, ensuring financial and marketing goals are met
• Develop and manage timelines and budgets for each event
• Negotiate and manage event contracts and vendors to ensure lowest cost and highest quality of service
• Assist in securing sponsors, table and ticket sales as specified in each event plan; manage coordination and communication of all including pre- and post- event activities
• In collaboration with VP of Advancement and Director of Volunteer Services, recruit, coordinate, manage, and recognize volunteers
• Prepare pre- and post-event analysis, assessing opportunities and making recommendations for improving service to internal and external constituencies, and implement those improvements as appropriate
• Prepare mid-year and year-end events report, providing analysis and recommendations for future actions and improvements
• In collaboration with Director of PR/Marketing, oversee the development and printing of all collateral materials and assist in the implementation of PR plan for all special events
• Review 3rd party event applications and manage those selected by the YWCA
• Maintain organized, up-to-date planning guides for each event
• Maintain accurate, up-to-date database for event attendees, donors, sponsors and volunteers
• Participate in overall department planning and analytics
• Serve on Development committee and manage and advise Junior Board Committee
• Represent the YWCA with a high level of integrity and professionalism, and support management decisions in a positive, professional manner

Minimum Qualifications:       
• Bachelor’s degree from accredited college or university and minimum of 2 years experience in special event planning/administration
• Demonstrated success in coordinating complex projects and meeting deadlines
• Skilled in volunteer management
• Computer proficient with working knowledge of Microsoft Office and database event management, preferably Raiser’s Edge
• Excellent communication and interpersonal skills, with the ability to communicate effectively throughout all levels of the organization and community
• Ability to work independently and with others in achieving team and agency goals
• Flexibility to attend evening and/or weekend meetings and/or events
• Strong belief in the YWCA and ability to convey its importance

Cover letter, resume and salary history should be sent to jobs@ywcanashville.com.

The YWCA of Nashville & Middle Tennessee has served the community for 113 years and is committed to eliminating racism, empowering women and promoting peace, justice, dignity, and freedom for all.